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The first part of the minutes is a description of who, what, when, and where.

The minutes need to have the name of the assembly that met.1 For neighborhood councils, that is going to be the governing board or a committee of the neighborhood council.

The minutes should indicate if the meeting was a regular meeting or a special meeting.2

The minutes also need to say when and where the meeting was held.3 On your minutes, list the date of the meeting (with the year) and the scheduled start time.

If the meeting was held in person, include the address in the minutes. If the meeting was held online, that should be noted instead of a physical address.

Example introduction for an in-person, regular board meeting:

Lake Wobegon Neighborhood Council Governing Board
Regular Meeting
April 1, 2021, 7:00 pm
Local Community Center
123 Lake St.
Los Angeles, CA

Example introduction for an online special committee meeting:

Lake Wobegon Neighborhood Council Party Committee
Special Meeting
April 2, 2021 7:30 pm
Teleconference meeting held via Zoom

  1. RONR (12th ed.) 48:4(2) 

  2. RONR (12th ed.) 48:4(1) 

  3. RONR (12th ed.) 48:4(3)